Officer-Involved Community-Based Care Coordination

Officer-Involved Community-Based Care Coordination (OICC) is a Medical Assistance (MA)-covered service that pays counties to address an individual’s mental health, chemical health, social, economic and housing needs, or any identified needs by connecting the individual to ongoing treatment, care coordination services, available public benefits and other available social supports.

County employees or subcontractors of the county will work with an individual to identify:

Mental and chemical health needs
Housing needs
Transportation needs
Employment needs
Family or peer support services needs
Other health, dental, social, educational, and economic needs, including an assessment of other services for which the individual may be eligible or receiving, such as targeted or waiver case management, or care coordination in a health care home.

Counties providing OICC
- Blue Earth
- Crow Wing
- Carlton
- Otter Tail
- Pine
- St. Louis
- Sherburne
- Wadena
How to become qualified to provide OICC services
County human service agencies are eligible to enroll with Minnesota Health Care Programs (MHCP) to provide and bill for OICC services.

Enroll with MHCP

Counties must complete the Officer-Involved Community-Based Care Coordination Assurance Statement (DHS-7340) (PDF) and email the completed form to communitybased-coordination.dhs@state.mn.us.

Staffing requirements

A county employee or subcontractor of a county that provides OICC must be one of the following:
- a mental health professional, as defined in Minnesota Statutes 245.462, subdivision 18,
- a mental health practitioner qualified according to section Minnesota Statutes, 245I.04, subdivision 4, working under the treatment supervision of a mental health professional according to section Minnesota Statutes, 245I.06, or
- a mental health certified peer specialist qualified according to section Minnesota Statutes, 245I.04, subdivision 10, working under the treatment supervision of a mental health professional according to section Minnesota Statutes, 245I.06
- an individual qualified as an alcohol and drug counselor under section 245G.11, subdivision 5; or
- a recovery peer qualified under section 245G.11, subdivision 8, working under the supervision of an individual qualified as an alcohol and drug counselor under section 245G.11, subdivision 5.

Information about OICC for individuals and their families

Service requirements and limitations
Requirements:
- The provider must complete Officer-Involved Care Community-Based Care Coordination Screening Tool (DHS-7305) (PDF) or another screening tool approved by the commissioner as part of screening the person for OICC eligibility.
- If your organization has identified an alternative screening tool as more appropriate for your setting, send it to communitybased-coordination.dhs@state.mn.us for review and approval prior to providing services.
- Services include working with other providers to coordinate services. The goal is to help the individual access a variety of services to reduce the number of visits to a hospital emergency department or inpatient readmissions for non-medically necessary health care. These services must address the individual’s needs determined in the initial assessment. Services may be provided in the individual’s living environment or by phone.
Limitations
- A person who has screened positive for benefiting from treatment for a mental illness or substance use disorder is eligible for OICC for up to 80 hours during a 60-day period per calendar year, beginning with the first day of service.
- If a person has not used 80 hours of OICC within a 60-day period, additional periods of service eligibility can be authorized. To request authorization for additional periods of service eligibility, contact communitybased-coordination.dhs@state.mn.us.
- A person is limited to two 60-day periods of OICC services in a year.
Duplicative Services
Payment for duplicative services is prohibited. The following are considered duplicative of OICC:
- Adult mental health targeted case management (AMH-TCM)
- Children’s mental health targeted case management (CMH-TCM)
- Relocation service coordination targeted case management (RSC-TCM)
- Vulnerable adult/developmental disability targeted case management (VA/DD-TCM)
- Health care homes (HCH) care coordination
- Behavioral health home (BHH) services
- Integrated Health Partnership (IHP) demonstration project
- Residential treatment services
- Intensive residential treatment services (IRTS)
- Institution for mental disease (IMD)
A person who meets the eligibility criteria for one or more of these covered services listed here must choose which service best meets their needs.
Reporting Requirements
County employees or subcontractors of a county that provide OICC are required to report the following on an annual basis to DHS:
- The number of individuals served
- The number of community-based services accessed by individuals receiving services
Documentation Requirements
Documentation must include the following:

An Individual Support Plan, which must include:
- statement of the goals for the individual
- description of activities or tasks that will help the individual accomplish each goal
- schedule for each task or timeline for completion of these goals
Contact or Progress Notes, which must meet MHCP service record requirements and include the following to ensure good communication, planning and billing support:
- support plan goals addressed
- services provided
- person’s response to the service
- any significant observation of the person’s situation or condition (for example, current risk factors the individual faces or any changes in physical or mental health symptoms)
- communication with the person’s family members, support system, other providers, doctors, resource representatives and community representatives
- referrals or coordination provided
- plan for the next contact, or a discharge plan with the individual’s decision for ongoing treatment and service coordination
- signature and qualifications of the person providing the service
Forms and other resources for providers
State law and other helpful links

Minnesota Statutes, 256B.056 (Eligibility requirements for Medical Assistance)
Minnesota Statutes, 256B.0625, subdivision 56a (Officer-involved community-based care coordination)
Minnesota Statutes 245.462, subdivision 17, subdivision 17, (Mental Health Practitioner)
Minnesota Statutes 256B.0615 (Mental Health Certified Peer Specialist)
Minnesota Statutes 245.462, subdivision 18, Mental health professional)
Code of Federal Regulations, title 42, section 435.1010 (Definitions relating to institutional status)
Contact us

Eligible Person is not an inmate of a public institution	Not eligible Person is an inmate of a public institution
Person is released to the community awaiting trial; Person is on probation or parole; Person is released to a halfway house and is at liberty to leave the halfway house to shop or work in the community without facility supervision.	Person is under arrest and is being held at local jail for processing; Person is in jail or prison; Person has been released from jail or prison to a halfway house and the person is not free to leave the halfway house without facility supervision.